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Applying as a PNM

Someone shared a link with you that ends in /apply/[something] — that's a recruitment application for a fraternity or sorority chapter. This page is for you, the applicant. It walks through what you'll see, what's required, what happens after you submit, and how reference letters work.

Big picture​

The whole flow:

  1. You open the apply link in any browser.
  2. You fill out the form — basic info, your chapter choice, required questions, consents, attachments, and reference contact info if the org requires letters.
  3. You submit.
  4. Optionally, you verify your email by clicking a link the system sends you. Some orgs require this; others don't.
  5. Your application lands in the chapter's queue for review.
  6. If the org requires reference letters, the people you listed get separate emails asking them to submit a short letter on your behalf.
  7. The chapter (and possibly an org admin) reviews you and reaches out — either with next steps (recruitment events, interviews, a bid) or to let you know you weren't selected.

You do not need to create an account to apply. You won't get a login, dashboard, or sidebar — those are for members.

Step by step​

The apply URL looks like:

https://[some-host]/apply/[some-org-slug]

If the link doesn't load and says "Applications unavailable," the organization isn't currently accepting applications. That can mean:

  • The recruitment window hasn't opened yet
  • The recruitment window has already closed
  • The link is wrong — double-check with whoever shared it

If the page loads but says applications are closed, scroll down — most orgs leave a custom message explaining when the next window will open.

2. Read the intro​

The top of the page has a short welcome message from the org. Read it — sometimes it contains specific instructions, eligibility notes, or deadlines that aren't repeated elsewhere.

3. Fill out your basic info​

You'll be asked for:

  • First name and last name
  • Email — use one you check regularly. This is where the verification email (if any), confirmation, and any follow-ups will go.
  • Chapter — a dropdown of the chapters you can apply to. Pick the one you actually want to join. Most orgs limit you to one chapter per application.

4. Answer the required questions​

The org chooses which standard fields to require. You may see any of:

  • Birth date, place of birth, address
  • Ethnicity, GPA, degree type
  • Year in college, expected graduation
  • Other organizations you're part of, achievements

If your GPA is below the org's minimum, you can still submit — most orgs use the GPA field as a soft signal, not a hard gate. Your application gets flagged for closer review rather than rejected outright. (Some orgs do hard-gate on GPA; the form will tell you if so.)

5. Answer any custom questions​

Below the standard fields, you may see questions the org wrote specifically — short-answer prompts about your interests, why you're applying, etc. These vary wildly by org.

6. Upload required attachments​

If the org requires attachments, you'll see drag-and-drop uploaders for each. Supported types and limits:

  • Resume — PDF, DOC, or DOCX, up to 10 MB
  • Headshot — JPEG, PNG, or WebP, up to 10 MB
  • Transcript — PDF, DOC, or DOCX, up to 10 MB
  • Cover Letter — PDF, DOC, or DOCX, up to 10 MB

A few practical notes:

  • Rename your files before uploading so the chapter doesn't have to figure out which "scan.pdf" is yours
  • The system checks file contents, not just extensions — renaming a Word doc to .pdf won't get past the validator
  • If you don't have a required attachment ready, you'll need to come back when you do; the form won't submit without it

If a required attachment isn't ready at submit time (e.g., your transcript hasn't been issued), some chapters will let you upload it later — ask whoever shared the link.

7. Tick the consents​

Below the attachments, you'll see one or more consent statements (a privacy notice, a data-sharing acknowledgment, sometimes an age verification). Read each one. You must accept all of them to submit. These are records the org is required to keep for compliance and privacy reasons.

8. List your references (if required)​

If the org requires reference letters, you'll see a block asking for N pairs of referrer email + name (most often 1, 2, or 3 references). Some ground rules the form enforces:

  • All referrer emails must be different from each other
  • None of them can be your own email
  • They have to look like real email addresses

Pick people who actually know you and have agreed to write a reference — see the reference flow section below for what they'll experience.

9. Submit​

Click submit. One of two things happens:

  • If email verification is off, you'll see a thank-you screen. Your application is now in the chapter's queue.
  • If email verification is on, you'll see a "Check your email" screen. The form is on hold until you click the verification link.

If email verification is required​

You'll get an email titled something like "Confirm your application." Click the link inside. It takes you to a page that confirms one of four states:

  • You're all set. Your application moved into the chapter's queue. You'll get a separate confirmation email with details.
  • Link expired. The link is only valid for 48 hours. Submit the application again — a fresh link will be sent.
  • Link not found / already used. Either you already clicked it, or the link is invalid. If you've already confirmed, ignore it.
  • Invalid link. The URL got mangled somewhere (broken by an email client, copy-paste error, etc.). Submit again to get a new link.

Until you verify, the chapter doesn't see your application.

If references are required​

For each reference you listed, the system sends an email directly to that person with a magic link that lets them submit a short letter on your behalf. From their perspective:

  1. They get an email saying you listed them as a reference for a fraternity/sorority application.
  2. They click the link, which takes them to a page that shows your name and the chapter you applied to.
  3. They write a short letter (minimum 50 characters, no maximum). They can optionally attach a file.
  4. They submit. The chapter gets a notification that the letter arrived.

Some things worth telling your references in advance:

  • The link expires after 7 days. Ask them to do it soon.
  • The link only works once — once they submit, that link is dead.
  • The link is not tied to any account — they don't need to sign in to GreekManage. They just open the link, write the letter, submit.
  • If they didn't get the email, ask them to check spam first. If it's really not there, you can ask the chapter (or whoever is your contact on the org side) to resend it — they have a "Resend" button on their end that mints a fresh link.

You won't see the contents of the letters — they go directly to the chapter and admin.

After you submit​

You'll get a confirmation email. After that, the chapter is responsible for reaching out. Timelines vary wildly by org and chapter; "a few days to a few weeks" is typical for an initial response.

Common next steps the chapter may take:

  • Invite you to recruitment events
  • Schedule an interview
  • Ask you for additional materials
  • Extend a bid
  • Let you know you weren't selected this cycle

If you don't hear back​

A few things to know:

  • The platform itself doesn't send "you're rejected" emails automatically in most flows. The chapter is responsible for letting you know.
  • If you've waited a couple of weeks past the chapter's stated decision date and heard nothing, it's reasonable to email the chapter directly (whoever shared the link with you is usually the right contact).
  • There is no "applicant portal" — you can't sign in somewhere to see your application status. You only have the confirmation email you received.

If you applied to the wrong chapter​

Reach out to the chapter directly — the system supports one application per applicant per recruitment cycle, so you'll need their help to fix the assignment. Don't submit a second application; you'll just create a duplicate that has to be reconciled.

Privacy​

Your application data (form responses, attachments, reference letters) is stored by the organization. It's visible to chapter officers reviewing applications, and to the org's national admins. It's not shared outside that org.

If you ever want a copy of what was submitted, or you want it deleted, reach out to the org's national admin — most orgs honor privacy requests like this even if you're not a current member.

Last verified against v0.62.1 (2026-05-10).