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Privacy, data export, and account

GreekManage gives you direct controls over what's visible, what's stored, and how to leave.

Privacy settings​

Open Account settings → Privacy.

You'll see toggles for:

  • Profile visibility — directory presence, contact fields, social links
  • Photo tagging — whether others can tag you, whether tagged photos appear on your profile
  • Read receipts — for Messages
  • Search engine visibility — almost always no, since GreekManage is private
  • Alumni directory — once you graduate, control whether you stay searchable

The privacy settings screen. The privacy settings screen.

Export your data​

GreekManage supports GDPR/CCPA-compliant data export.

  1. Open Account settings → Privacy → Data export.
  2. Click Request export.
  3. Pick a format: JSON (full machine-readable export) or PDF (human-readable summary).
  4. Click Submit request.

Your export is generated server-side. You'll get an email when it's ready (usually within an hour). Click the link to download — the link is valid for 7 days.

The export includes:

  • Profile fields and history
  • Forum posts and comments you authored
  • Election ballot timestamps (not how you voted)
  • Invoices and payment history
  • Recognitions sent and received
  • Course transcripts
  • Notifications received

Delete your account​

Available via Account settings → Privacy → Delete account.

What happens:

  1. You confirm with your password.
  2. Your account enters a 30-day grace period. Sign in again any time during it to cancel.
  3. After 30 days, your account is permanently deleted: profile fields wiped, posts replaced with "[deleted user]", invoices anonymized.

Some data is retained even after deletion when required by law or org policy:

  • Financial records — kept for the period your org's tax obligations require (typically 7 years)
  • Audit logs — actions you took as an admin remain in the audit log, but anonymized

Disable instead of delete​

If you want to step away without losing your history:

  1. Account settings → Disable account.
  2. Your sign-in is blocked.
  3. Officers see you as Inactive.
  4. Re-enable anytime by contacting your org admin.

Change your email or password​

  • Email: Account settings → Email. Requires verification of the new email.
  • Password: Account settings → Security → Change password.

Sign out everywhere​

If you suspect your account is compromised:

  1. Open Account settings → Security → Sessions.
  2. Click Sign out everywhere.
  3. You'll need to sign in again on each device.