Chapter documents

Governing documents are the constitution, bylaws, standing rules, policies, and other reference papers your org and chapter operate by. As an officer, you usually need a few extra documents that regular members don't see — internal procedures, officer-only references, draft policies. This page shows you what you can access and how to read them.

Who can use this

Viewing: any chapter member sees public documents; chapter members see chapter-restricted documents for their own chapter; officers and admins additionally see officers-only documents. Creating new documents: National Admins and Regional Admins only — officers do not have an upload form. Editing or deleting an existing document: National Admins or chapter officers for documents in their chapter.

What you see

Open Operations → Documents from your sidebar. The page lists every governing document your role lets you see, in a single table.

Chapter Documents page with the document table, type badges, and current/archived status.

The table is flat — there is no folder hierarchy. All documents live at the same level; the only organization is the Type column (Constitution, Bylaws, Standing Rules, Policy, Other) and the visibility filter you apply.

There is also no full-text search of PDF or DOCX bodies. The search filter at the top filters by title and type only — if you need to find a specific clause inside a 30-page bylaw document, you'll need to open and search the document itself.

Visibility tiers — what shows up for you

Each document has one of three visibility settings, and your role decides which ones you see:

Visibility	Who can see it
Public	Any member of the organization, regardless of chapter
Chapter	Members of the specific chapter the document is attached to
Officers	Officers and presidents of the specific chapter, plus national admins

As an officer, you see all three tiers for documents attached to your chapter, plus every public document in your org. You do not see officer-only or chapter-only documents for chapters you're not a member of — those are scoped to that chapter's leadership.

The visibility level for each document is set when the document is uploaded. The viewing page itself does not show you a visibility badge on the chapter list (the org admin view shows it, but the chapter view doesn't surface that column). If you're not sure why a peer can't see a document you can see, the answer is almost always "this is officer-restricted and they're not an officer."

Step-by-step: read a document

1. Click any row in the table.
2. A read-only dialog opens with the document title, type badge, status (Current / Archived), and the body content.
3. Scroll the body. If the body is empty, the document was uploaded as a file attachment rather than inline text. Use the version history button to confirm.
4. Click Versions to see prior revisions. Each version row shows the version number, the date it was changed, who changed it, and any change summary the editor wrote.

DocumentReadDialog open showing a Bylaws document content area with the Versions button visible below

Step-by-step: filter the list

The single filter at the top is the Type dropdown. Pick one of:

• All Types (default)
• Constitution
• Bylaws
• Standing Rules
• Policy
• Other

The filter applies immediately. There is no visibility filter on the chapter view — your role already restricts the list to what you're allowed to see.

What you cannot do from this page

This is important — the officer view of documents is read-only:

• No upload button. Adding a new governing document requires a national or regional admin. If you need a new chapter policy on the system, ask your admin to upload it for you. Once it's there, officers can edit or delete it (within their chapter).
• No file download from inside the dialog in some configurations. If a document was uploaded with a file attachment, a download link will appear; if not, the body text is the entire document.
• No reorder, no archiving from here. Setting is_current to false (archiving) is done by admins via the org-tier Documents page.
• No bulk delete. Deleting happens one document at a time, and the chapter view doesn't currently surface a delete button — that's the admin's view.

Editing documents (if you have officer permission for the document's chapter)

The backend lets a chapter officer edit or delete a document that's attached to their own chapter, but the chapter Documents page does not expose those controls. To edit a document you have officer-level rights for, you need to go through the org-level Documents page (if your role context includes admin), or ask your national admin to make the edit.

In practice, treat the chapter documents view as read-only and rely on a national admin for any changes.

Mobile differences

The documents page is responsive — the table collapses to a card list on phones, showing title and type. Tap any row to read. The read dialog opens full-width on mobile. Version history works the same on both platforms.

What admins see that you don't

National admins see a separate Documents page under their org sidebar with:

• A two-section layout: National Documents (org-wide) and Chapter Documents (grouped by chapter)
• Create National Document and Create Chapter Document buttons
• A visibility filter (public / chapter / officers) — handy for auditing what's restricted
• An Actions column with view, edit, and delete icons
• An Edit button inside the read dialog for inline content edits

Regional admins see the same document list but can only upload documents attached to chapters in their region. They can view across all chapters in their region.

Errors and edge cases

• "No documents available." Means there are no documents matching your filters that you have permission to see. Clear the type filter and try again. If there's still nothing, your org admin hasn't uploaded any documents to this chapter yet.
• Document body says "No content." The document was uploaded as a metadata-only record or a file-only attachment. Check the version history to confirm.
• Document I expected to see is missing. It's probably officer-restricted to a different chapter, or set to archived status, or visibility was changed by an admin. Ask the uploader.
• Trying to edit shows no edit button. The chapter Documents page is read-only. Editing happens at the org level or via your national admin.

Troubleshooting

• A document my chapter needs is on the org list but not my chapter list. It might be set as Public (org-wide) — in which case any member sees it on their own Documents page — or it might be Chapter-restricted to a different chapter. Search by title on your page; if it doesn't appear, you're not in its audience.
• Officer-only documents for my chapter are missing. Confirm you're still an active officer or president on your membership. Officer visibility is checked at request time; if your role changes, you lose the officer-only documents immediately.
• I need to search inside a long PDF. Open the document, then use your browser's find-in-page (Cmd+F / Ctrl+F) inside the read dialog. Cross-document full-text search is not available.
• The list seems out of date. Refresh the page. The list is cached for a few minutes by your browser; a hard refresh forces it to reload.

Related

• Officer overview — what you can do across the system
• Members: documents library — the read-only view available to every member
• Org admins reference — admin-side workflows for uploading and managing documents

Last verified against v0.62.1 (2026-05-11).