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Creating events

Officers create events; members RSVP. The event flow handles invitations, reminders, dietary forms, and post-event recap.

Create an event​

  1. Open Community → Events.
  2. Click New event.
  3. Fill in:
    • Title
    • Date and time (and end time if multi-hour)
    • Location (physical address or video link)
    • Description (markdown supported — bold, links, bullet points)
    • Cover image (optional but improves dashboards)
    • RSVP options:
      • RSVP types — Going / Maybe / Not going (default), or custom (e.g., "Going / Volunteering / Spectator")
      • Guests allowed — yes/no, max number
      • Capacity — total attendee cap
    • Custom fields — collect dietary restrictions, t-shirt size, transportation, etc.
    • Visibility — chapter-only, region-wide, or org-wide
  4. Click Publish.

The event creation form. The event creation form.

Send invitations​

If you set the event to Chapter-only with All members selected, everyone gets a notification automatically.

For targeted invites:

  1. Open the event.
  2. Click Invitations.
  3. Choose Specific members (search and pick) or By filter (e.g., all 2027s).
  4. Save.

Track RSVPs​

Open the event. The Attendance tab shows:

  • Total Going / Maybe / Not going / No response
  • Per-member status with timestamps
  • Custom field responses (in a sortable table)
  • Guest counts (if enabled)

Send a reminder​

  1. Open the event.
  2. Click Send reminder.
  3. Pick the segment (No response, Maybe, etc.).
  4. Confirm.

Reminders go via the channels members opted into.

Edit or cancel​

To edit: open the event → ⋯ menu → Edit. Members are notified of significant changes (date, location, time).

To cancel: open the event → ⋯ menu → Cancel event. Members get a cancellation notification with your reason.

Cancelled events stay in the Past tab marked Cancelled.

Day-of: check-in​

For events with capacity or attendance tracking:

  1. Open the event on your phone.
  2. Tap Check in attendees.
  3. Search by name or scan QR codes (members can show their event QR from the app).
  4. Each check-in is timestamped.

Use this for hazing-prevention compliance, attendance KPIs, or just a more accurate headcount.

After the event​

  1. Post a recap. Add notes to the event description ("Thanks to 47 members who attended…").
  2. Upload photos to a new album → Photo albums.
  3. Send recognitions to volunteers → Recognition.

Tips​

  • Use cover images. Events with images get 30%+ more RSVPs (anecdotally — but they look better on the dashboard).
  • Set reminders. A 24-hour push reminder dramatically reduces no-shows.
  • Custom fields beat email threads. "What's your t-shirt size?" should be a custom field, not 40 reply-alls.