Inviting admins

Org admins manage admin permissions. There are three admin tiers: org, regional, chapter.

Who can use this

Available to: Org / National Admins. Adding Org admins to your org. To add platform admins, you must be a platform admin. → Managing platform admins

Add an org admin

1. Open Org → Settings → Admins.
2. Click Invite admin.
3. Choose:
   • Existing GreekManage user — search by email; pick from results.
   • New user — enter their email; they'll get a welcome email to set a password.
4. Set a title (optional but recommended): "Executive Director", "Membership VP", etc.
5. Click Send invite.

Org admin invitation form.

The new admin receives an email. After accepting, they get full org admin permissions.

Add a regional admin

1. Open Org → Regions → [region].
2. Click Admins tab.
3. Click Add regional admin.
4. Search for the user.
5. Choose role:
   • Regional Director — primary contact, full regional permissions
   • Coordinator — secondary; same permissions
   • Advisor — read-only across the region
6. Set a title.
7. Save.

A regional admin can only see chapters in their assigned region.

Add a chapter officer

This is usually done by the chapter itself, but org admins can also do it:

1. Open Org → Members → [member].
2. Click Edit → Role.
3. Choose Officer or President.
4. Save.

The promotion takes effect immediately.

Remove an admin

1. Open Org → Settings → Admins (or the relevant region/chapter for tier).
2. Find the admin in the list.
3. Click ⋯ → Deactivate.
4. Confirm with reason for the audit log.

The user keeps their account but loses admin permissions.

You can't deactivate the last org admin

GreekManage prevents you from removing the only org admin from an org. Add another admin first.

Demote an admin to a regular member

Deactivating an org admin removes admin permissions but keeps their member status (if they were a member of any chapter). If they were never a member, deactivating effectively just removes their access.

Audit trail

Every admin invitation, promotion, and deactivation is logged. Open Org → Settings → Logging to review the audit log and filter by event type.

Account security for admins

Admins (and any user) can register a passkey (WebAuthn / FIDO2) for stronger sign-in than password alone. The enrollment prompt appears after login if no passkey is registered; admins can also enable passkeys from Account Settings → Security. There is no platform-enforced 2FA requirement — passkeys are opt-in per user.

Tips

• Always have at least 2 org admins. If your only admin loses access, you'll need platform-admin help to recover.
• Use titles. They appear on profiles and make it clear who does what.
• Audit annually. Old admins with stale access are a security risk — remove anyone who hasn't signed in for 6+ months.

Related

• Reports & exports & audit logs
• Managing platform admins — for platform-level admins

Last verified against v0.62.1 (2026-05-10).