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PNM program

PNM (Prospective New Member) is GreekManage's recruitment / intake module. It handles the journey from a person submitting an application through being initiated as a member.

Lifecycle overview​

Public apply page → Application submitted → Name approval (chapter)
  → Approved PNM (in your roster as status=PNM) → Pledge → Initiation
  → Member status set to Undergraduate

Configure PNM settings​

Org → PNM → Settings.

Set defaults that apply to all chapters:

  • Application form fields — what information you ask for
  • Required documents — IDs, academic transcripts, etc.
  • Consent templates — which to require at application
  • Approval workflow — chapter approves alone, or chapter + region, or chapter + org
  • Branded apply page:
    • Header text
    • Logo
    • Color theme
    • Custom domain (optional, e.g., apply.yourorg.org)

PNM settings — application form and consent. PNM settings — application form and consent.

Manage PNM periods​

A period is a recruitment window (e.g., "Fall 2026 Rush"). Periods scope applications, approvals, and analytics.

Create a period​

  1. Open Org → PNM → Periods.
  2. Click New period.
  3. Set:
    • Name (e.g., "Spring 2026 Rush")
    • Open and close dates for applications
    • Bid date — when chapters extend bids
    • Pledging start / initiation deadline
    • Applicable chapters (all or specific)
  4. Save.

The period becomes the default for any new applications submitted while it's active.

Period analytics​

Each period has a dashboard:

  • Applications submitted
  • Names approved per chapter
  • Bids extended
  • Bids accepted
  • Initiations completed

Useful for retrospectives and forecasting.

Public apply page​

Each org has a public apply URL: https://[your-app-domain]/apply/[your-org-slug] (or your custom domain).

Anyone can submit an application. The form is generated from your settings.

After submitting, the applicant:

  1. Gets a confirmation email with their tracking ID.
  2. Their info goes to the chapter(s) they selected.
  3. Chapter officers see them in PNMs queue.

Name approvals​

The approval flow varies by org policy. Most common: chapter approves first, then org admin reviews and approves names submitted by chapters.

As an org admin​

  1. Open Org → PNM → Name approvals.
  2. Review pending names — each shows the applicant's info, the recommending chapter, and any chapter notes.
  3. Click Approve or Decline with comments.

Approved names move to PNM status in the system. Declined names get a notification (the chapter delivers it to the applicant).

Bid management​

When chapters extend bids:

  1. Officers mark approved PNMs as Bidded in the chapter's PNM queue.
  2. PNMs see a personalized bid acceptance page in their account.
  3. They click Accept bid or Decline bid.

Bid acceptances trigger the move to Pledge status. Initiation completes the journey to Undergraduate.

Disqualification​

If an applicant is found ineligible after submission:

  1. Open the applicant.
  2. Click Disqualify.
  3. Choose a reason from your org's policy list.
  4. Add a note (visible only to admins).
  5. Save.

Disqualified applicants can't re-apply for the same period unless an org admin lifts the disqualification.

Tips​

  • Test the public apply page before each period. Submit a fake application end-to-end.
  • Review chapter approvals daily during peak periods. Lag in your queue creates lag in chapters' recruiting.
  • Archive old periods. Keep dashboards clean by archiving 2+ year old periods (data is preserved).