Glossary
Plain definitions for the terms you'll see across GreekManage.
A
Active. A member currently enrolled in undergraduate study and recognized by the chapter as an active member. Distinct from "active alumni."
Advisor. A member or non-member with limited admin permissions for guidance roles.
Approvals queue. The list of pending member changes (additions, status updates, etc.) awaiting officer or admin review.
Audit log. Append-only history of actions taken in the system.
B
Big / Little. The mentor-mentee relationship in many Greek organizations. Tracked in the family tree.
Bulletin. A pinned announcement that appears on member dashboards.
C
Campaign. A foundation fundraising effort with a goal, timeline, and public donate page.
Chapter. A local instance of a national org at a specific university.
Compliance. Recurring requirements chapters submit to the national org (reports, attestations, etc.).
Custom field. An organization-specific profile field (e.g., "Big," "Pledge class").
D
Designation. A short name for a chapter, often using Greek letters (e.g., "Alpha Sigma").
Disaffiliated. A member status indicating departure from the organization. Disaffiliated members are blocked from platform access.
Dues. Required member contributions, billed on a cycle (annual, semester, monthly).
E
Engage. GreekManage's threaded forum platform.
Eligibility (election). The rule for who can vote in a given election (status, region, chapter, custom criteria).
F
Family tree. The visualization of big-little lineage in a chapter.
Foundation. A tax-exempt fundraising entity associated with the org. Separate from dues.
G
Good standing. A status indicating a member is current on dues, compliance, and any other org requirements.
I
Initiation. The transition from pledge to undergraduate (active) member.
L
LMS (Learning Management System). The Learning module — courses, quizzes, certificates.
M
Membership. A user's belonging to a specific chapter. A user can have multiple memberships.
Module. One of the nine optional GreekManage feature sets (Operations, Community, Documents, Learning, Foundation, Alumni, Messaging, AI Services, Data Export).
Module-gated. A feature that's only available when its module is enabled.
N
National. The top-level organization that owns regions and chapters.
O
Officer. A chapter member with elevated permissions (President, Treasurer, Recruitment Chair, etc.).
Org / Organization. The national-level tenant in GreekManage. Each customer is an org.
P
PNM (Prospective New Member). Someone who has applied to join the org but hasn't yet been bid or pledged.
Period (PNM). A recruitment window with start, close, bid, and initiation dates.
Pledge. A member who has accepted a bid and is in the pre-initiation phase.
Position. An office being voted on in an election.
President. The senior chapter officer; a specialized role above standard Officer.
R
Region. An optional grouping of chapters within an org (geographic or governance).
Regional admin. An admin with permissions across all chapters in a region.
Retain. GreekManage's retention analytics surface.
Role. What a user can do (Member, Officer, Admin, etc.). Distinct from status.
Runoff. A second vote between top contenders when no candidate gets a majority in the initial round.
S
Saved view. A reusable filter on the member directory or other lists.
SSO (Single Sign-On). Sign-in via an external identity provider (Microsoft 365, Google, Okta).
Status. A member's standing (Undergrad, Alumni, Inactive, etc.). Distinct from role.
T
Tenant. A single org's isolated data environment.
Tier. A level in the role hierarchy (Platform → Org → Region → Chapter).
U
Undergraduate. A common active-member status for current college students.
V
Voter eligibility. Same as election eligibility — who can vote in a given election.